Flowera AI
Example Flow

Book Appointments and Send Reminders Automatically on WhatsApp

  • Support
  • WhatsApp
  • Healthcare
StartWhatsApp message
ToolGoogle Calendar · free slots
AgentBook the visitgpt-5.4
ToolGoogle Calendar · create event
ToolWhatsApp · schedule reminder

How the flow works

  1. 1StartWhatsApp message

    A patient messages the clinic's number asking for an appointment.

  2. 2ToolGoogle Calendar · free slots

    Open slots for the coming days are pulled from the dentist's calendar.

  3. 3AgentBook the visit

    The agent works out which treatment and which day the patient wants, offers the slots that fit, and takes the one they pick.

  4. 4ToolGoogle Calendar · create event

    The chosen slot is written into the dentist's calendar with the patient's name and phone number.

  5. 5ToolWhatsApp · schedule reminder

    The reminder that goes out a day before the visit is queued right away.

The conversation this flow produces

Elif D. WhatsApp · Dental clinic
Hi, can I get an appointment for a cleaning on Thursday afternoon?
3 free slots pulled from the calendar
Hi Elif. Thursday 14:00, 15:30 and 17:00 are free. Which one works?
15:30 please.
Booking you in for Thursday 15:30 with Dr. Aksoy. Address: 112 Bagdat Ave.
Written to the calendar · Thu 15:30Reminder scheduled · Wed 15:30

The record this flow writes

Cleaning · Elif DemirGoogle Calendar · Event
Patient
Elif Demir
Treatment
Cleaning
When
Thursday · 15:30-16:00
Dentist
Dr. Aksoy
Phone
+90 5•• ••• 17 04
Reminder
Wednesday 15:30 · WhatsApp
6/6 fields filled · nobody typed them

An illustrative example. Not a one-click importable template, Flowera doesn't have a template gallery yet.

The problem

Appointments come in by phone. If the line is busy the patient waits, or gives up. Writing it in the calendar and calling a day before is the receptionist's job on top of that. Every forgotten appointment is an empty chair.

The result

A patient who writes at midnight gets a slot within a minute. The calendar fills itself. The reminder goes out a day before without anyone remembering to send it. Fewer no-shows, and the front desk is off the phone.

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