Flowera AI
Example Flow

Book Appointments and Send Reminders Automatically on WhatsApp

  • Support
  • WhatsApp
  • Healthcare
StartWhatsApp message
ToolGoogle Calendar · free slots
AgentBook the visitgpt-5.4
ToolGoogle Calendar · create event
ToolWhatsApp · schedule reminder

How the flow works

  1. 1Start — WhatsApp message

    A patient messages the clinic's number asking for an appointment.

  2. 2Tool — Google Calendar · free slots

    Open slots for the coming days are pulled from the dentist's calendar.

  3. 3Agent — Book the visit

    The agent works out which treatment and which day the patient wants, offers the slots that fit, and takes the one they pick.

  4. 4Tool — Google Calendar · create event

    The chosen slot is written into the dentist's calendar with the patient's name and phone number.

  5. 5Tool — WhatsApp · schedule reminder

    The reminder that goes out a day before the visit is queued right away.

The conversation this flow produces

Elif D. WhatsApp · Dental clinic
Hi, can I get an appointment for a cleaning on Thursday afternoon?
3 free slots pulled from the calendar
Hi Elif. Thursday 14:00, 15:30 and 17:00 are free. Which one works?
15:30 please.
Booking you in for Thursday 15:30 with Dr. Aksoy. Address: 112 Bagdat Ave.
Written to the calendar · Thu 15:30Reminder scheduled · Wed 15:30

The record this flow writes

Cleaning · Elif DemirGoogle Calendar · Event
Patient
Elif Demir
Treatment
Cleaning
When
Thursday · 15:30-16:00
Dentist
Dr. Aksoy
Phone
+90 5•• ••• 17 04
Reminder
Wednesday 15:30 · WhatsApp
6/6 fields filled · nobody typed them

An illustrative example. Not a one-click importable template, Flowera doesn't have a template gallery yet.

The problem

Appointments come in by phone. If the line is busy the patient waits, or gives up. Writing it in the calendar and calling a day before is the receptionist's job on top of that. Every forgotten appointment is an empty chair.

The result

A patient who writes at midnight gets a slot within a minute. The calendar fills itself. The reminder goes out a day before without anyone remembering to send it. Fewer no-shows, and the front desk is off the phone.

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